Job Description

Medical Secretary Permanent 4-5 days per week negotiable @ $40.00 per hour commensurate with experience.We are a busy and growing Gastroenterology Practice with 3 Gastroeneterologists.We are seeking an experienced Medical Secretary to work permanently 4- 5 days per week negotiable (Monday to Fridays- 9.00am – 5.00pm) at our East Melbourne rooms. Ideally the applicant will have 1-2 years’ experience working in a Medical Practice, preferably a Specialist Practice.The successful applicant will be responsible arranging patient appointments, answering phone enquiries, and any other administrative tasks required for the smooth management of the practice. We will expect you to be professional, supportive and helpful whilst assisting our doctors and patients with their requirements.  You will possess excellent attention to detail and demonstrate excellent organisational and multi-tasking skills.  You will be confident working independently and within our team environment and approach your work in a proactive manner. Ideally you will have good problem solving skills. You will work with the support of our lovely Practice Manager and Medical Secretaries and of course our lovely Doctors. Covering staff leave may occasionally be required.Experience working with GENIE would be highly advantageous, along with a good knowledge of Microsoft Word and Microsoft Outlook Key responsibilities include:·         Meet and greet patients in a kind and supportive manner.·         Assisting our doctors with their requirements, chasing up test results etc.·         Entering and maintaining accurate current patient details (using Genie in May 2026).·         Uploading referrals, creating new patient files and new Doctor files.·         Scanning and filing.·         Patient invoicing and receipting and processing Medicare claims.·         Use of the EFTPOS terminal and cash handling.·         Diary management, adding appointments for follow up consults and Endoscopy bookings.·         Emailing patients appointment confirmations·         Booking patients for Endoscopies and communicating in a professional and supportive manner with all associated stakeholders.·         Ad hoc administrative dutiesIf you think that you would be suited to this position, please apply directly through seek or send your cover letter and CV to practicemanager@focusgastro.com.au or call 03 9650 7917 and ask for Joyce.