Job Description

Overview and Responsibilities

Receptionist - Aurora Chaldon School Key duties:

- To act as the first point of contact for all visitors to the site, following safeguarding processes at all times including checking ID documents and correct signing in and out procedures. - Man the desk / Reception at all times. - Liaising with office suppliers. - Gate control. - Identifying the caller’s Requirements for internal and external queries, providing an appropriate response. - Receiving, logging, passing on and if necessary, following up messages for colleagues in a timely and effective manner so that visitors are made to feel welcome and that colleagues can be notified about visitors. - Copying, collating and distribution of documents, operating and completing basic support activity for a standard copying machine. - Operating a computer to access databases and using word processing applications when required. - Maintaining, updating, sorting and retrieving a range of records/statistical data, including monitoring/ordering of stationery and office supplies if appropriate. - Accurate filing, indexing, retrieving and other related work. - Prepare documents, reports and presentations as required. - Typing and setting up documents such as letters and reports. - Managing post. - Diary Management. - Support Attendance Management Information System for students. - Maintaining the condition of the reception area and arranging for necessary repairs via Maintenance team. - Circulation of announcements as required. - Assisting and liaising with the Referrals team, receiving and passing on phone enquiries, organising assessment dates.

Skills and Qualifications

Successful candidate qualities:

At least 5 GCSEs grade 4 or above to include Maths and English is essential.